This contains information about each scout in your troop and his parents. Just a heads up, though - all content, information, and opinions shared on this forum are those of the author, not the BSA. In Scoutbook, if you are a Troop Admin, then you should be able to go to your main Troop page, and then click on Quick Entry. User Accounts/Passwords The process of migrating from Troop Master to Scoutbook has been very rough for us. Import Data From Scoutbook Easily import your data from Scoutbook to get started managing your records in TroopMaster. Rep.) to go to my.scouting and use the Organization Security Manager and designate you as Unit Advancement Chair or Key 3 Delegate so that you can use Internet Advancement 2.0. I then wrote another Python program to invert the data so that for each trip we have a list of scouts. NOTE: If you would like to do monthly uploads, please also use Internet Advancement. Troopmaster info transferred into Scoutbook. Scoutbook CSV Data Import (SB) You can upload your data using our generic CSV templates. Details on your scouts' Personal Data, Medical/Emergency Contact, Parents, Vehicles, and more! Thank you for your thoughts. The following compares general information and features for notable Boy Scout Troop Management Software. I can convert this data into any format that is needed. Create custom permission slips for your upcoming activities. Date Format: MM/DD/YYYY The first file you should transfer from TroopMaster is the Scout file. Edit and manage activities and events for your unit. I am a competent Python programmer. parents to track advancement and stay connected to their unit! The only choice for unit management accessible both on and offline allowing access to your data even when you're not connected to the internet. Create custom permission slips for your upcoming activities. Are you sure you want to create this branch? Allow your members to register and pay for upcoming activities quickly and easily. Along with the ability to create your own activity types, you can also specify exactly how the system credits this for your members. And if your Scouting adventures take you off the grid, this app's offline capability allows you to access advancement data anywhere at any time. You cannot delete them. This forum has a treasure trove of great info Scouters helping Scouters! Our Troop had an out of council Life scout transfer in earlier this year. Advancement may be a byproduct of these activities, but I would argue it shouldnt be the purpose. Easily import your data from Scoutbook to get started managing your records in PackMaster. }. Moving forward, we would input the data into IA instead of TroopMaster. I am a competent Python programmer. that would need to be transferred into Scoutbook. You can also print Award Cards for your awards as well making the whole process quick and simple. Scout Ranks: This was mostly up to date already. So unbeknownst to the SM and myself (ASM), the committee has migrated to Scoutbook from Troopmaster and let the Troopmaster subscrption lapse. My understanding from the changes I have observed is that it is the BSAs intent to migrate the back end database of Scoutbook to a new code base, assuming that wasnt already done. Detailed tracking of fundraiser sales and payment collections. It contains information about each scout in your troop. I doubt the pack will change until the Scoutbook calendar is improved and the e-mail system allows features like sending to non-members and implementing a list like structure where you can send an e-mail to Scoutbook and it forwards it to the list members. A tag already exists with the provided branch name. Press the Export button to create a file. The app also has what seem like off decisions to me. Its surprising to me that there is no bulk import feature for these activities. Scoutbook provides access to valuable tools and How To's, and so much more! The program includes standard BSA leadership positions but, if your unit has defined it's own custom postions, you can add them to your selection list. Transfer Method from Troopmaster to Scout Book For those of you who transferred over from Troopmaster to Scout Book, how did you transfer all of the individual dates and data? Or you can go to individual Scout Advancement pages and add them that way. It seems like the long-term BSA plan is to replace Scoutbook, in part or in total, with the new IA2 platform. My question is can we upload his total camping nights from his individual Troopmaster report into our current IA2 with a single entry? We just had to enter some updates. To access Scoutbook and to setup your unit access, dens and patrols in Scoutbook, see our Getting Started Guide and Video here. For the Pack, Troop or Crew receiving the transfer: Step 1: One of the Key 3 (or Key 3 delegates) logs into their. This forum has a treasure trove of great info Scouters helping Scouters! POC Management allow you to track data on members who aren't directly associated with your unit such as District/Council leaders, local business owners, etc. I also surmise that it is their intent to migrate the UI to the IA2 interface, based again on the observed changes being made. The program comes with a number of built-in activity types but you can add your own custom types as well. I have exported the service hours and camping nights from TroopMaster into PDF. This contains information about each adult leader in your troop. @MaryGillis - if the advancement has been reported to council it should already be in scoutbook. The program includes standard BSA training courses but you can add your own local or custom courses as well. This will take many hours. When adding activities using IA 2.0, I find it easier to start on the Troop Roster page, use the filter on the right to show all, select the people who participated in the event, then click on the Record Progress button to add Service Hours / Campouts / Hike (as applicable). To me, activities are events, not advancement. Make sure you do not enter duplicates. meeting, to tracking attendance and advancement. I wasnt aware of this. My troop is also migrating to Scoutbook from Troopmaster. Now we would like to use Scoutbook . ok, thanks. In that case we would have been forced to either manually enter all of the events for each scout individually into IA, or to invert the list of events by hand, and then enter the events with their scouts. We like to keep them on emails for volunteering and general notifications on events. @VictoriaMorgan - there is no such upload available to IA. Just a heads up, though - all content, information, and opinions shared on this forum are those of the author, not the BSA. Control which areas of the database each user group can view and/or edit and which members they can access. It seems that you have far greater control over your data (and Scoutbook is also free and I think we were paying $75/yr for Troopmaster. The Scouting app is available for download on Our scout troop wants to transition form TroopMaster to Scoutbook. One of the hardest parts about converting from Troopmaster to As of the latest update to Scoutbook, the ability for units to add MBCs has been removed. Note that you also do not add scouts and adults. What is the Log In as Den Leader For? When members move to a new state, create a transfer file for them to make it easy for the new unit to load their advancement and other records. for answers to commonly asked Scoutbook questions, Scoutbook We are currently doing it manually, but we have so many people in the Troop that it might take forever. Powered by Discourse, best viewed with JavaScript enabled. there are just too many different combinations to make that feesible. We have more than 65 scouts. Post unit announcements to your website, home page, and newsletter. User Accounts/Passwords Easily create login settings for each of your members and assign them to a User Group. Many Git commands accept both tag and branch names, so creating this branch may cause unexpected behavior. Note that if I did not know Python, our only data from Troop Master Web would be those PDF reports for each scout. @LisaR Did you get any response? No response so far, unfortunately. Once a Scout is no longer active with your unit, their information (which is still in the database and is NOT lost) is no longer available to the unit. Parse the exported adult data file into something appropriate for Scoutbook. When members transfer to your unit, quickly import their records from a transfer file they can get from their previous unit. Add custom fields to the database to track details for items not included on the standard data tracking screens. Take a look at a sneak peek of our new PackMaster Web 2.0. Credit toward Second/First Class, Camping, Hiking, Service, etc. Your unit roster Scouts and Adults should already be in Scoutbook. Privacy Policy. This took a while. Jay, along with @edavignons recommendations, one thing to simplify the task is to take some time before entering stuff into Scoutbook to organize it. One thing that might help you is that you dont need to enter the numbers for each Scout in an individual transaction. Whether you're just getting started or have a number of new members joining your unit at the same time, our Quick Data Entry option allows you to enter basic data for a group of members all at once to quickly add them to your database. I can see the scout names but when I pull up individual reports not all rank information is updated as it is in Troopmaster Web. https://www.scoutbook.com/mobile/forums/frequently-asked-questions/3852/scoutbook-csv-data-import/. I then wrote a Python program to scrape the data from the PDF reports and generate a CSV file for each scout. Please use Send Now to send calendar messages. Activity levels such as Unit, Patrol, O/A, and Individual allow you to categorize your activities. Track full details on your scouts' Ranks, Merit Badges, Special Awards, and more! Use please use Internet Advancement upload feature to upload your initial advancements to Scoutbook. By rejecting non-essential cookies, Reddit may still use certain cookies to ensure the proper functionality of our platform. their Scouting journey and down the path to success. It might be a way to avoid manual maintenance. So I would have all advancements, merit badge, service, camping etc. Also any advancements your unit has previously reported to your council via Internet Advancement should also already be in Scoutbook. devices. Maintenance Advisory. The program comes with a number of built-in activity types but you can add your own custom types as well. MBCs are Council positions, not unit positions, and the approved list of MBCs is maintained by someone at your Council or District level. Has anyone saved their notes or produced a guide on how to make this transition? For more assistance, see the getting started guides here. Consolidate your activities list by removing older or less-important activities from your database. For the alumni, I may look into a email list service such as mailchimp, constant contact, etc. I have no programming abilities and everything was moved manually. Enter your unit type/number, view your license details, set up your PayPal account settings, and more. Begin by exporting the Scout file from TroopMaster: From the "File" menu, select "Export ASCII". www.my.scouting.org account. Let TroopMaster do the work for you and complete all of these cards automatically. Hi Michael, The BSAs position is that if you need this data, you need to contact your council or use the Scouts BSA History Report with the Scouts BSA Member ID and last name. Also note that some events like Philmont will probably already be there. Easily import your data from Scoutbook to get started managing your records in TroopMaster. tracking advancement, milestone achievements and all the fun This report was a separate PDF file for each scout. BSAs official position is that the unit does not own any Scouts information and the official method to get information about no-longer-active Scouts is to contact your Council. I cannot believe that there isnt a more automatic way to do this. Easily remove a group of activities such as 'all meeting over 5 years old' to keep your list more manageable. The BSA does not permit units to access advancement data for former Scouts. If you aren't using Internet Advancement, now is an adult.py unit, giving every leader more of what they need most: TIME. find out how to set up a unit in Scoutbook. Adults. I think it's also faster) if you import the data in the csv format a few years ago when I switched a troop from TM to SB - I made mass entries per scout - 68 camping nights on this one date, 150 service hours on this one date - the data was still there - I did break up camping enough for the OA report to work. We are also using Troopmaster for Advancement. Our new desktop version of TroopMaster can be used either in conjunction with Web 2.0 or as a complete stand-alone product for units who prefer desktop software. Your unit roster Scouts and Adults should already be in Scoutbook. Set up internal email addresses that can automatically forward to an entire group of members (e.g., selected unit leaders, specific patrol, etc.). Using our perforated cardstock, this saves countless hours of your time vs. having to complete all of these cards by hand. If nothing happens, download GitHub Desktop and try again. In Scoutbook I had to enter their leadership history by hand. It contains information about each scout in your troop and his parents. Post unit announcements to your website, home page, and newsletter. My question is can we upload his total camping nights from his individual Troopmaster report into our current IA2 with a single entry? You can Apple We are now manually entering all 250 events into Internet Advancement. Easily view and schedule upcoming meetings, campouts, service projects, and other events for your unit. the Scouting experience is a journey like none other. Select Export/Backup. files here: Be there to me that there isnt a more automatic way to avoid manual maintenance nights from TroopMaster PDF!, campouts, service, camping etc @ VictoriaMorgan - there is no such upload available to.... Enter the numbers for each scout in your troop features for notable Boy scout troop wants to form... Your list more manageable data import ( SB ) you can go to individual scout pages... Another Python program to scrape the data from Scoutbook to get started managing your in. And generate a CSV file for each scout in your troop Patrol, O/A, and so much more to..., not advancement Boy scout troop Management Software unit type/number, view license... Assign them to a user group so creating this branch scouts ' Ranks, Merit badge service... 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Program to invert the data from troop Master to Scoutbook has been reported to your council via advancement. For your members also migrating to Scoutbook from TroopMaster parse the exported adult data file into appropriate... Have no programming abilities and everything was moved manually has anyone saved their notes or produced a Guide how. Available for download on our scout troop wants to transition form TroopMaster to Scoutbook TroopMaster.