On the worksheet where you applied the drop-down list, select a cell that has the drop-down list. it returns BLANK? Im looking for help, Im a complete newbie at excel so struggling to create something similar to this but its much more basic. By pressing F4 key, you change the reference style. Look up a database of 1200 rows with 87 columns of data (this is a summary sheet) the first 3 columns will contain data relevant for our dependant variable choices. Run macro based on value selected from drop down list with VBA code. Path: FORMULAS - Define Name - New Name. You may also look at these useful functions in Excel: , Your email address will not be published. 3. Hello! This is great, I was just wondering if there was an easy solution to having up to 100 rows of data, not just 20? To do this, right-click on the name of the sheet and go to the View Code tab. In the text box underneath the word "Source," add or remove your desired list items. Just because you add a drop-down list for data entry in Excel, doesnt mean you cant make changes to it when needed. ListBoxes can trigger macros that run every time a ListBox value is changed. You'll see the list range in the Source box change as you select. Add a drop-down filter to display these unique items. In google sheet, the logic =IFERROR(INDEX(Data!$A$4:$C$52,Data!F4,1),) is not working especially when there is no reference instead of printing blank its breaking. In the Name Manager box, click the named range you want to update. If you want your dropdown list to catch all the values except the repetitive values, then follow the steps below. But in columns, we do not have any drop-downs. Make a selection from 3 dependant columns at the top (tick I can do this!!) We will discuss this in detail here from 3 . The following features of drop-down lists allow you to increase the convenience of data handling: data substitution, displaying data from another sheet or file, the presence of the search and dependency function. Thanks!! But if we give users two values to choose from, either male or female, our data would be in the exact order we want. See Also: The Ultimate Guide to Find and Remove Duplicates in Excel. Youll get the following range: Put the cursor on the cell where the drop-down list will be located. Yep but I just found a problem!!! Highlight a Row Using Conditional Formatting, Hide or Password Protect a Folder in Windows, Access Your Router If You Forget the Password, Access Your Linux Partitions From Windows, How to Connect to Localhost Within a Docker Container. So if I select India, It checks whether the first row has India as the country or not. Let's consider the ways of performing this task. ' Place your code here. Click OK and your list will be updated. Go to the Data tab on the Ribbon, then Data Validation . This can be opened using the shortcut key Alt-F11. 3.1) In the Allow drop down list, select list; Select the cells that have the drop-down list. And, she has shared those suggestions and how-tos on many websites over time. Read More: Excel Drop Down List Depending on Selection. We can see that the new entry in the Menu tab is also displayed in our drop-down. How to run macro when sheet is selected from a workbook? //]]>. In the pop-up window that opens, click on the "Settings" tab. The Data Validation window will pop up. Hi Sumit okay lets start at A. I have two sheets, data sheet and main sheet. How to create drop down list but show different values in Excel? We have the text Fruit in cell A1, and we are going to create a drop . Feel free to ask any questions regarding the topic. Or share the file so that I can have a look (using Dropbox or onedrive). ExcelDemy.com is a participant in the Amazon Services LLC Associates Program, an affiliate advertising program. And then save and close this code window, now, when you select the Insert Blank rows item from the drop down list, Macro1 will be triggered, and so on Click Insert and then under the ActiveX Controls. i need 1 list (data validation) which i worked out how to do, and i need it to extract information from 1 row. As soon as I select any country from the drop-down, the data for that country gets extracted to the right. on main sheet I have drop down on cell D6 with values that match the values in row 8 on data sheet. For example, if you want to do it for 100 records, change the formulas: In Helper 3: =IFERROR(SMALL($F$4:$F$103,E4),), Formula to extract data (in J4 which can be copied/dragged to all other cells): Select New Rule, and then select Format only cells that contain. When I select All Country, it does show all the details but after the updated data It will show 0 instead of blank cell at the bottom. Now create the second drop-down menu. Choose the account you want to sign in with. Hello Erik.. You can enter the values from which the drop-down list will consist, in different ways: Any of the mentioned options will give the same result. Here are the steps to create a drop-down list in Excel: Select the cell or range of cells where you want the drop-down list to appear (C2 in this example). Select "Data Validation" from the drop-down menu that appears. Click Close, and then click Yes to save your changes. In Settings tab, select "List" in the drop down, and in 'Source' field, select the unique list of countries that we generated. To add an item, go to the end of the list and type the new item. If the book with the desired values is stored in a different folder, you need to specify the path completely. The data type List. I have a v similar spreadsheet where in each cell in the geography column, there are multiple countries countries, listed as India, China, Indonesia. Solution: Create a Fake Drop-down Icon One possible solution is to create a fake drop-down icon in the cell to the right of the cell that contains the validation list. it returns BLANK? Click on the Format button to set the format. Alternatively, press Alt + F11 simultaneously. Select the Fill tab and select the color (in this case, red). How do I add multiple drown down menus? If we enter drop-down values manually or set ranges, any newer entry needs to be inserted with a new drop-down list. In the settings, under Allow, click on List.. On the Settings tab, click in the Source box, and then change your list items as needed. In the above example, the first step is to get the unique list of all the countries. IFERROR This function returns blank when there is no data. For example, check to see if the cell is wide enough to show your updated entries. I just have one more question, what if i want to add one more column after sales rep column, what is the formula for that? Im using the following formula in column E to return the row numbers of the name Ive selected in column A, to get the helper 3 bit. * Please provide your correct email id. Enter the range in the ListFillRange row (manually). Im creating a running sheet of jobs worked, where I have a drop down list of job codes which allows for multiple selections (listing each selection on a new line in that cell), I then need it to display in the next cell, the rate of each code selected (in line with the selected job code), and then in the cell following that, number of units for that job code, then the cell following that, sum of rate by units req. Thank you. Hope I have been able to explain myself . You can rearrange your items as you please, but youll need to update the source for the list because the cell range has expanded. My requirement is when i select a value on column A, then column B should list only the values related to Column A, 123 1 Does anyone know how I could do this, but add a second filter in addition to the first? Then, in the pop-up code window, from the menu bar, click Insert -> Module. All Rights Reserved. ListBoxes are also used in VBA Userforms. I found this really really very helpful, but may I ask for help with what Im working on?In a worksheet, is it possible to have an only one index or reference with three or more drop down that will extract the same reference being used? 5.2K views 1 year ago How To Drop down lists in Excel are super helpful when you want to limit a user's input to a set of predetermined choices. Click on it and drag it down. Optionally, check the box at the bottom if you use the list in more than one place and want to update it throughout. SO i would have a drop down list for India and another drop down list to just look at sales rep Joes stuff? Governance in the array formula to transpose the range, but I cant get it to use the drop down selection cell as the list title! I need to be able to filter by one country. V. Helpful and just what I was looking for. I select India and get data extracted for India, but what if i want India AND only sales rep Joe. But if it is A$1, and now you drag it down, then it would not change, as you have fixed the row number (by putting a dollar sign in front of 2). Thanks Keelin.. Glad you found this helpful. When the user clicks the arrow on the right, a certain scroll appears. Then do one of the following: If the Source box contains drop-down entries separated by commas, then type new entries or remove ones you don't need. Note: In the above code, E1 is the cell contains the drop down list, change the macro names and drop down list values to your needed. 345 1 So that the extracted data on the right shows the new data? Hello Steve.. Highlight the range for the drop-down list. Note: If you can't click Data Validation , the worksheet might be protected or shared. In Data Validation dialogue box, select the Settings tab. Part 1 Creating a Drop-Down 1 Enter the list of drop-down values in a column. Under the Data tab, now we must click on Data Validation.. Expand on the formula above by using nested If statements. Hi Sumit, can you do this so it is not AND. All you need to do is change the cell reference. www.extendoffice.com 0 Z Zot Well-known Member Joined Nov 26, 2020 Messages 2,260 Office Version 2016 Platform Windows Mar 17, 2021 #3 Here is what I would do in your case. Please respond. //